Yes. The officers of the beekeeping association should have email addresses that can be transferred from current officer to the newly elected officer. Certainly passwords will be updated when a new person is elected to a position. But the Club Secretary or President (or both) should have a list of all passwords to all club email accounts if a personnel issue arises, or the “proverbial bus comes along.” To be professional, all club communications should be from the club officer’s email. Email signatures should be set-up for all accounts and be consistent:

Club/Association officer’s name
Club/Association officer’s title
Club/Association mailing address (usually a P.O. Box or the treasurer’s address)
Club/Association or officer’s phone number
Club/Association website, Facebook, Twitter, Instagram, etc. page links

You may want to add a tag line such as the club’s mission statement, or the day, time, and place of the regular monthly meetings, or annual event. For example: “Please join us at our member meetings the third Tuesday every month at 7 p.m. at 123 Maple St., Cooper, Oh 41234.”

Ease in contacting leaders in any organization is key to serving the members and the community, and growing the organization.

Disclaimer: LEAD for Pollinators, Inc. is not a CPA or attorney. For legal and accounting advice consult a licensed attorney or accountant.